The Church Administrator supports the church’s vision and mission by managing systems and tasks related to
administration, church ministries, and facilities. Interested candidates should email their resume and cover letter for the position to Rev. Karen Jones, Lead Pastor of Open Hearts UMC, at karen.jones@openheartsumcsc.org.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Liaise with the South Carolina Conference, OHUMC Treasurer/Finance Committee, OHUMC SPRC, and other laity currently assisting with bookkeeping as sustainable plans for the future are established.
* Create and utilize systems and procedures to help clergy, staff, and laity work together to achieve ministry goals.
* Manage reception by welcoming guests, answering the door and phone, and providing assistance in a friendly manner, and/or scheduling volunteers to manage reception.
* Assist ministry teams in creating and implementing church policies.
* Manage building access with Ring doorbell, door scheduler, and key-card system.
* Ensure membership records are updated, accurate, and easily accessible to appropriate personnel through Realm.
* Maintain confidential information and materials and ensure data integrity.
* Manage church files and reporting systems and maintain accurate ministry metrics for records.
* File appropriate denominational reports bi-annually.
* Create, edit, print, and prepare documents including worship bulletins, funeral bulletins, newsletters, flyers, forms, etc.
* Maintain office equipment and supplies.
* Maintain lease agreements with parties that are leasing space from the church.
* Act as staff liaison and attend meetings of Trustees and Finance committees.
* Liaise between Trustees, United Methodist Annual Conference, insurance companies, vendors, and contractors.
* Maintain the church-wide calendar and manage space usage needs.
* Supervise facilities staff.
* Assist with current bookkeeping processes and work with associated parties to help develop additional plans/goals related to bookkeeping and human resources systems.
REQUIRED KNOWLEDGE AND SKILLS
* Extensive knowledge in Office 365 (Word, Publisher, Excel, and PowerPoint)
* Proficiency with Adobe Suite, Canva, or other professional editing software.
* Exceptional communication skills, both oral and written.
* Strong organizational skills.
* Professional demeanor, a team-oriented, collaborative, and engaging attitude.
* Prioritize and manage planned and spontaneous-arising responsibilities, and to multitask when needed.
* Ability to tactfully handle stressful and difficult situations, while maintaining confidentiality.
* Strong ethical standards; ability to create trust and integrity with coworkers and community.
REQUIRED EDUCATION AND EXPERIENCE
* Associate degree or higher.
* Minimum 2 years of business management experience.
* Experience with editing software and social media content creation.
